Before paying the first invoice to a Romanian company

Due diligence is a must: you need to do your homework or you risk having surprises. The supplier might be inactive, or with its VAT code cancelled.

BEFORE PAYING AN INVOICE

• if it’s made in Word/Excel it's a risk

WHAT IF A COMPANY'S STATUS IS INACTIVE?

Avoid transactions until it is reactivated. Invoices from inactive entities cannot be deducted and may trigger tax additions during audits. In other words, do not issue or accept invoices from a fiscally inactive company. Invoices from inactive entities are non-deductible, and the buyer can be held liable for additional VAT and interest. Always check status on the transaction date and keep a dated record.

PUBLIC TOOLS

• Tax Agency ANAF

  • https://www.anaf.ro/inactivi/ - check if the company is active

  • https://www.anaf.ro/RegistruTVA/ - check if the company has a valid VAT code

  • https://www.anaf.ro/restante/ - check if the company has tax debts above EUR 20 000

• Ministry of Finance

  • https://mfinante.gov.ro/domenii/informatii-contribuabili/persoane-juridice/info-pj-selectie-dupa-cui - check if the company has positive equity // companies with negative equity are a risk

• Trade Registry

  • https://portal.onrc.ro/ONRCPortalWeb/appmanager/myONRC/signup?p=infoCert obtain a Certificat Constatator - a snapshot of the information as of the date of request // automatic, instant, for a fee of EUR 9

  • https://portal.onrc.ro/ONRCPortalWeb/appmanager/myONRC/public?_nfpb=true&_pageLabel=login#wlp_login obtain a full company history // takes up to one week because the Trade Registry does it manually, for a fee of EUR 50